Introduction

Expleo Solutions Limited is a global engineering, technology, and consulting services organization with 4,100+ employees and operations across 29 countries.

As the company expanded across India, the Middle East, Europe, and other global markets, its Annual Compensation Review (ACR) process became increasingly complex. Expleo partnered with CompUp to modernize compensation governance, improve transparency, strengthen compliance, and deliver a faster, more scalable employee rewards experience.

Challenges

• Compensation revisions were managed through manual spreadsheets and email-based workflows.
• Inconsistent formats, calculations, and approval methods created variation across teams.
• Tracking approvals and justifications was difficult without a centralized system.
• Multiple spreadsheet versions caused confusion and outdated data usage.
• Manual calculations increased the risk of payroll discrepancies and human errors.
• Sensitive salary data shared through emails and unsecured files created security risks.
• Heavy dependence on individuals impacted process continuity and knowledge retention.
• Audit readiness and compliance documentation became difficult to maintain.
• Rapid growth across the US and Middle East required flexible, localized compensation planning.

Solution with CompUp

• Centralized Compensation Platform: Unified employee salary data, revision history, approvals, and compensation records.
• Multi-Tier Approval Workflows: Role-based access enabled structured collaboration for HRBPs, HODs, and managers.
• Real-Time Leadership Dashboards: Provided visibility into compensation planning, budgets, and cost decisions.
• Automated Revision Letters: Generated 4,000+ customized letters across India, Israel, Malaysia, Oman, Philippines, Saudi Arabia, Singapore, and Europe.
• Faster Execution: Reduced revision letter turnaround from weeks to days, saving hundreds of HR hours.
• Smart Compensation Recommendations: Logic-based recommendations linked to ratings and pay bands.
• Governance & Compliance: Time-stamped logs, validations, and audit-ready trails ensured process control.
• Seamless Planner Experience: Enabled 192 compensation planners including HRBPs, HODs, and managers.
• Single Source of Truth: Centralized compensation data, approvals, and historical records.

Results & Impact

• Successfully completed 2 compensation cycles on CompUp with a streamlined rewards process.
• Automated 4,000+ revision letters globally, reducing generation time from weeks to days.
• Enabled 192 compensation planners to collaborate through structured approval workflows.
• Replaced fragmented spreadsheet processes with a single centralized compensation platform.
• Improved governance, audit readiness, and compensation process transparency.
• Strengthened employee trust through personalized Total Rewards Statements and clear communication.
• Enhanced data security with role-based access controls and reduced salary data risks.
• Empowered leadership with real-time dashboards and analytics for faster, data-driven decisions.

What’s Next at Expleo

Looking ahead, Expleo plans to expand CompUp’s localized compensation planning capabilities into new geographies, including the US and Middle East.

The organization is also focused on deeper Oracle HRMS integration, extending data-driven compensation access to business leaders, launching personalized Total Rewards Statements (TRS), and enabling real-time analytics on compensation spend, headcount, attrition, and hiring trends.

After two successful compensation cycles, CompUp has become a strategic foundation for Expleo’s rewards governance — delivering speed, accuracy, transparency, and trust at scale.